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News & Events

Library Reopening Plan

by Meghan Kowalski on 2020-08-25T09:00:00-04:00 | Comments

Graphic of a face mask with text "Reopening Plan"The Library will open in a limited capacity for students and faculty on Tuesday, September 8. Our space will be limited to 32% capacity which equals 16 public workstations and 18 study carrels. The number of spaces available was determined by the ability to create 6-feet of space between users. Sanitizer and sanitizing wipes will be available at each station.

Staffing will be limited to two circulation technicians and one media services technician. All other LRD faculty and staff will continue to work from home but may visit the office with advanced notice per University guidelines. 

UDC students and faculty may access the Library’s computers through a scheduled appointment. Appointment scheduling will be done in the Library’s LibApps (LibCal Seats) program which will be available using this link on the Library’s website. Limited on-site computer workstation and study carrel reservations may be made if space is available. Users without a reserved space will be asked to leave the Library until space is available. Other user drop-ins will be limited to book and media equipment pick-up and drop-off. Reference services will remain virtual and one workstation portal will be provided for appointments. 

All persons in the Library will be required to wear masks. While masks will be checked by University staff before users get to the Library, masks will be available to those who do not have their own. The Library will work with Public Safety to maintain their mask supply. Computer workstation and study carrels will be cleaned between each appointment by Media Services staff. Hand sanitizer will be provided and signs will indicate proper health and safety protocols and policies. MOTIR housekeeping will clean the Library three times a day.


Administrative Details

Opening Date

Tuesday, September 8, 2020


Only the Van Ness location will resume operations. 


The Library will be open Monday, Tuesday, and Friday from 9:00am to 3:00pm. We will consider expanding or changing hours depending on demonstrated need. 


16 public computer workstations plus 18 study carrels (32% of total seats)


  • Limited to UDC students and faculty. 
  • The Library WILL NOT be open to the public.
  • All users MUST have a UDC OneCard to enter the Library, log on to computers, and check out materials. 
  • All users MUST follow University protocols for accessing buildings including wearing a mask and having their temperature checked.


  • All those in the Library MUST wear masks. 
  • Masks MUST fully cover a person’s mouth and nose.
  • Computer workstations and study carrels will be reduced to provide a minimum of 6 feet of distance between users.
  • Closed computer workstations will remain turned off and have their keyboards removed.
  • Computer workstations and study carrels will be cleaned between each user.
  • All returned material will be cleaned (when possible according to preservation standards) and/or quarantined for 72 hours before it may be checked out again.
  • The print collection will be closed to the public to limit contact which may spread the coronavirus.
  • Signage indicating proper health and safety protocols and policies will be posted throughout the Library.


  • Cleaning of the Library’s space will be done by the UDC housekeeping contractors (MOTIR). They will clean the Library three times each day - once in the morning, once in the afternoon, and again after the Library has closed.
  • Computer workstations, study carrels, and equipment will be cleaned between each appointment or use by Media Services technicians. Technicians will be wearing masks and gloves.


Services Available

The following services will be available to UDC students and faculty. Most services MUST be requested by appointment or by request online BEFORE users come to the Library. Anyone visiting the library must also check-in through the LiveSafe app. Also, if you are not scheduled to take an on-campus class or work on campus, you MUST submit a campus visit request at least 48 hours in advance. Information about visiting campus is available on the UDC Rise website.

  • In-Person Services
    • Physical Material Pick-Up/Drop-Off (Materials may be requested through the Library’s catalog, UDC Search)
    • Laptop Pick-Up/Drop-Off
    • Media Equipment Pick-Up/Drop-Off
    • Computer Workstations (via scheduled appointment or limited on-site appointment)
    • Study Carrels (via scheduled appointment or limited on-site appointment)
    • Reference Portal (via scheduled appointment or limited on-site appointment)
    • Printing, Scanning, Photocopying
  • Virtual Services

For safety, all users will be encouraged to bring everything they need to use or attend online services from home (e.g., headphones).


Circulation Desk

During open hours, the Circulation Desk will be staffed by two technicians, one providing customer service and one providing digital and scanning services. Services will be available via appointment and limited drop-in. Some services may also be provided virtually.

The following services will be available to UDC students and faculty:

  • Physical Material Pick-Up/Drop-Off (Contactless)
  • Reserves and Print Material Scanning (Subject to copyright; Material may be shared virtually)
  • Headphone Handout


Media Services

During open hours, the Media Service desk will be staffed by one technician. Services will be available via appointment and limited drop-in. 

The following services will be available to UDC students and faculty:

  • Laptop Pick-up/Drop-off
  • Media Equipment Pick-up/Drop-off
  • Limited technical support for LRD computer workstations, laptops, and printers (if it may be provided safely at the discretion of the technician)
  • Computer Workstation Scheduling


Reference Services

Due to the nature of reference services, the Library will not be able to safely provide in-person reference. Users may schedule appointments online or access “drop-in” reference appointments through the Library’s chat service. 

The Library’s reference desk will be set up to serve as a virtual reference portal. The workstation will provide information on how to schedule and access virtual reference. Virtual reference appointments will be conducted via the Library’s existing online infrastructure, LibApps, which provides video conferencing through Zoom. Attendees will be able to see and speak with librarians. They will also have access to screen sharing preserving the essential functions of in-person reference while maintaining health and safety. 

Virtual appointments may be scheduled through the Library’s website.

In addition to virtual reference, librarians will be available to provide reference support through:

Information about all the ways users may access reference assistance will be displayed on a sign at the reference desk.

Library instruction services for courses will be available by faculty request. Options available to faculty are: 

  • Synchronous online instruction at a regularly scheduled class time
  • Synchronous online instruction at a different class time
  • Asynchronous online instruction via recorded lecture with slides
  • Asynchronous online instruction via a self-paced tutorial (which can include quizzes and questions)
  • Electronic handouts/worksheets (such as PowerPoints, worksheets, etc.)

LRD continues to add online material to support all faculty and research. Online research support is available through:

Additional material will be added to these resources as we remain online and through any requests received from faculty and students.


University Archives Services

Access to the University Archives will be restricted to ONLY the Archivist. All requests for material will be directed to the Archivist and fulfilled at his discretion via digitization or other online services. Every effort will be made to fulfill requests in a timely and complete manner.

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